Backing up of your Email account ensures the access of the emails in offline mode. You can read mails offline from your Gmail inbox using its inbuilt offline feature. Enabling the offline mode in Gmail will sync all the emails including the attachments in your computer.
Again some email clients like Outlook allow you to download all the emails from the POP3 enabled email accounts (Gmail, Hotmail etc.) and you can read them offline in your computer.
The problem with both the offline feature of Gmail and the email clients is that there is no such option for portability. Again the Outlook sounds like a heavier application when your concern is only reading the emails offline.
A utility, called as MailStore is the perfect solution for reading mails offline leaving the box. There is a portable version of MailStore for using it from USB drive. It is free and you can use this tool with almost no configuration.
How to backup emails on USB drive
All you have to do is download the portable version of MailStore and extract it in a folder at your USB stick. Then select your email account from where you want to archive your emails. You can backup all email accounts like Gmail, Hotmail, Outlook PST files, Microsoft Exchange and any service that supports either POP3 or IMAP.
The very first task is adding your email account. Click on the .exe file at your USB stick and click on Archive E-mail.
Make sure that you have enabled IMAP or POP3 in your email account or any service that you use. Select the email service from the list.
Provide the email address and password. You can test the access of your account by clicking on the Test button.
Once your are sure about the connection, click on Next. Here you can configure the backup options. If your email account has a large number of emails, you can choose to archive some selective folders/labels or skip the emails from a certain range of date.
Once done, click the Finish button. It will take some time to backup emails from your account depending in the volume.
That’s all. You can copy the folder in any USB stick you wish and access your email without having any problem. You can also copy that folder into your Dropbox to access the mails of your account from anywhere without opening your email account.
This utility is not a email client. That’s why you can not send or reply any email with it. Thanks Amit.
Image credit: Alibaba.com
Where this is pretty useful way of traveling keeping your emails into a USb drive, you can also keep your favorite software into your pocket! Learn how to install software on USB drive.
That’s really helpful and helped me. I have now backup all my email to be read it any where.
Its very helpful and working well.. thanks for sharing